These are 25 of the most-used prompts from The Cleaning Business AI Toolkit — the ones that book jobs, chase invoices, and answer reviews while you're still in someone's kitchen. Each works in ChatGPT, Claude, or Gemini (all free): copy the prompt, replace the [BRACKETS] with your details, paste, and send what comes back. No tech skills, no signup beyond the AI itself, no catch.
Quick start: open chatgpt.com or claude.ai, make a free account, and try Prompt 1 with a real lead. You'll have your first AI-written message sent in under five minutes.
Prompt 1 — The professional quote email Why this works: specific details in, ready-to-send quote out — the #1 admin task, gone.
CleanScaleWrite a quote email for my cleaning business, [YOUR BUSINESS NAME] in [YOUR CITY].
Client: [CLIENT FIRST NAME]
Service quoted: [SERVICE TYPE, e.g. biweekly standard clean]
Home details: [BEDROOMS] bed / [BATHROOMS] bath
Price: [PRICE] per visit
What's included: [LIST WHAT'S INCLUDED]
Friendly and confident, not salesy. Present the price plainly with a short "what you get" bullet list, mention we're licensed and insured, and end with ONE clear next step: reply or text [YOUR PHONE] to pick a start date. Under 180 words.Prompt 2 — The follow-up nobody sends Why this works: most quotes die of silence, not rejection — one gentle nudge revives a shocking number of them.
Write a short follow-up message to a lead who hasn't replied to my cleaning quote.
Client: [CLIENT FIRST NAME]
Quote sent: [WHEN], for [SERVICE TYPE] at [PRICE]
Format: [TEXT / EMAIL]
Assume they're busy, not uninterested. No guilt, no "just checking in" opener. Add one small piece of new value (like: our [DAY] morning slot is still open). One easy question at the end. Under 70 words.Prompt 3 — "That's more than I expected" Why this works: answer the price objection calmly once, and you'll reuse these words for years.
A lead said my cleaning quote of [PRICE] is "more than I expected." Write a reply.
What justifies my price: [YOUR EDGE, e.g. insured, background-checked, supplies included, satisfaction guarantee]
Never apologize for the price, never bad-mouth cheaper options. Validate their reaction in one sentence, explain what the price buys in concrete terms, then offer ONE flexible path (smaller scope or lower frequency) instead of a discount. Under 120 words, format for [TEXT / EMAIL].Prompt 4 — The referral ask (at the perfect moment) Why this works: the best time to ask is right after a compliment — this turns the moment into words.
A happy client just complimented our work. Write a referral request message.
Client: [CLIENT FIRST NAME]
What they said: [PASTE OR PARAPHRASE THE COMPLIMENT]
Referral reward: [REWARD, e.g. $25 off for them AND their friend's first clean]
Open by thanking them for the kind words, make the ask feel like letting them in on a deal, and make the action stupid-easy (forward my number). Under 80 words, text format.Prompt 5 — Facebook group post that doesn't feel like an ad Why this works: neighbors hire neighbors — this writes you as a person, not a promo.
Write a post for my local Facebook community group in [YOUR CITY].
My business: [YOUR BUSINESS NAME], I'm [YOUR FIRST NAME]
Situation: [e.g. it's business promo day / I have 2 open slots this month]
Write like a neighbor, not a brand. First person, no hashtags, no "🎉 EXCITING NEWS." Lead with something genuinely useful or human; business details only at the end, brief. Under 120 words. Give me 2 versions.Prompt 6 — Reply to "anyone know a good cleaner?" threads Why this works: these threads are free leads with a 10-minute shelf life — have your answer ready.
Someone in a local Facebook group posted asking for house cleaner recommendations: "[PASTE OR SUMMARIZE THEIR POST]"
Write my reply as the business owner. Answer their specific needs in the first line, be upfront that it's my business ("full transparency, this is my company"), keep it under 60 words, end with an easy invitation to DM. Confident but not thirsty.Prompt 7 — The neighborhood door flyer Why this works: one client on a street should become three — this flyer says so in under 75 words.
Write copy for a door flyer for my cleaning business, delivered on streets where we already clean.
My business: [YOUR BUSINESS NAME], [PHONE]
Hook: we already clean a home in this neighborhood
Offer: [OFFER, e.g. $30 off your first clean, code NEIGHBOR]
Trust points: [e.g. insured, 40+ five-star reviews]
Give me: a headline under 8 words leading with the neighborhood angle, 3 short body lines, the offer, and a call to action. Total under 75 words.Prompt 8 — The booking confirmation that prevents problems Why this works: half of client friction (lockouts, surprise dogs, unpaid invoices) is prevented by one good confirmation.
Write a booking confirmation for a NEW client's first clean.
Client: [CLIENT FIRST NAME]
Date/time: [DAY, DATE, TIME WINDOW]
Service: [SERVICE TYPE] at [PRICE]
Before we arrive: [e.g. clear floors, secure pets]
How we get in: [YOUR PROCESS]
Payment: [HOW AND WHEN]
Warm and organized. Format as [TEXT / EMAIL], under 140 words.Prompt 9 — The day-before reminder Why this works: the closing question quietly surfaces add-on revenue and prevents complaints.
Write a day-before reminder text for a cleaning appointment.
Client: [CLIENT FIRST NAME]
Tomorrow: [TIME WINDOW]
Reminders for them: [e.g. leave the side door unlocked, crate the dog]
Under 50 words, friendly not robotic, ends with "anything you'd like us to focus on this visit?"Prompt 10 — The late-payment nudge (friendly version) Why this works: it's almost always forgetfulness — this collects the money without souring the relationship.
Write a first late-payment reminder.
Client: [CLIENT FIRST NAME]
Amount: [AMOUNT] for the clean on [DATE]
How to pay: [PAYMENT METHOD/LINK]
Totally breezy — assume it slipped their mind. No mention of "late" or "overdue." Just a friendly heads-up with the payment link. Under 45 words, text format.Prompt 11 — The price increase letter Why this works: the hardest email in the business, written without apology or over-explaining.
Write a price increase announcement to my recurring cleaning clients.
Current price: [OLD PRICE] → New price: [NEW PRICE] per visit, effective [DATE — at least 30 days out]
Real reasons: [e.g. supply and insurance costs up, team wages raised]
No apologizing, no inflation lecture. Thank them, state the change and date plainly, one honest sentence of reason, one sentence of recommitment to quality. Email format with subject line, under 160 words.Prompt 12 — The scope-creep boundary (kindly) Why this works: "while you're here, could you just..." ends today — without losing the client.
Write a message to a client who regularly adds extra tasks beyond our agreed scope.
Client: [CLIENT FIRST NAME]
Agreed service: [SERVICE TYPE] at [PRICE]
The extras that keep appearing: [LIST]
Appreciate that they trust us with more, then lovingly draw the line: the price covers [SCOPE], extras are available as add-ons ([PRICES]) or a bigger regular package at [UPGRADED PRICE]. Frame as protecting the quality they're paying for. Warm, guilt-free, clear. Under 130 words.Prompt 13 — Owning a fair complaint Why this works: a complaint handled this way creates a MORE loyal client than no complaint at all.
A client has a fair complaint: [WHAT WENT WRONG, e.g. we missed the baseboards].
Write my response: full ownership, no excuses. A specific fix with a date (free re-clean of the missed areas this week — offer two time slots), one sentence on what changes so it doesn't repeat, and a thank-you for the chance to fix it. Under 100 words, text format. Genuine, not groveling.Prompt 14 — The review ask that gets a yes Why this works: specific + timed to a great clean + a link = reviews actually happen.
Write a text asking a happy client for a Google review.
Client: [CLIENT FIRST NAME]
Today we: [SPECIFIC DETAIL, e.g. did their first deep clean]
Review link: [YOUR GOOGLE REVIEW LINK]
One specific sentence about today's clean, then the ask — it takes under a minute and genuinely helps a small local business get found. Under 60 words. No begging.Prompt 15 — Batch-reply to 5-star reviews (non-robotic) Why this works: replies show Google and future clients you're alive — this clears your backlog in one paste.
Write replies to these 5-star reviews of my cleaning business:
[PASTE 3-10 REVIEWS WITH REVIEWER FIRST NAMES]
Each reply: 2-3 sentences max, mention one specific detail FROM their review, vary the openers — no two replies start the same way, no "Thank you for your kind words!" Sign off as [YOUR FIRST NAME]. Sound like a real owner, not a reputation bot.Prompt 16 — Answering the unfair 1-star review Why this works: this reply isn't for the reviewer — it's for the hundred strangers who'll read it before texting you.
Write a reply to this 1-star review that contains false or misleading claims:
"[PASTE REVIEW]"
The facts: [YOUR SIDE, WITH SPECIFICS, e.g. we offered a free re-clean within the hour and they declined]
Stay unfailingly polite and composed. Briefly state the key facts without calling them a liar, show we tried to resolve it, end with an open door ([PHONE/EMAIL]). Never argue point-by-point. 4 sentences max. Write 2 versions so I can pick the calmer one.Prompt 17 — Your Google Business Profile description Why this works: this box is what Google reads to decide when to show you — most cleaners leave it empty.
Write my Google Business Profile description (750 characters MAX).
Business: [YOUR BUSINESS NAME], serving [YOUR CITY AND AREAS]
Services: [LIST]
What makes us different: [2-3 REAL THINGS]
Trust signals: [e.g. licensed, insured, background-checked]
First sentence must contain what we do + where. Write for a homeowner skimming on a phone, no keyword-stuffing. End with an easy next step. Give me 2 versions.Prompt 18 — The 5-minute lead response Why this works: quote-request leads book whoever answers first — this makes you first AND specific.
Write a fast first response to a new quote request.
Lead's request: "[PASTE WHAT THEY WROTE]"
Their name: [NAME]. My business: [YOUR BUSINESS NAME].
Respond to their specific details in the first line, give a price or honest range NOW if possible ([YOUR RANGE]) or the 2-3 questions I need, and propose a concrete next step with a time in it. Under 80 words. No fluff sentences.Prompt 19 — A month of content ideas in 60 seconds Why this works: the hardest part of posting is deciding what to post — this decides for you, a month at a time.
Create a 30-day social media content calendar for my cleaning business.
My business: [YOUR BUSINESS NAME] in [YOUR CITY]
This month: [MONTH], and what's happening: [e.g. spring specials, we're hiring]
Posting pace I can sustain: [e.g. 3x per week — only fill those days]
Mix: before/after, cleaning tips, behind-the-scenes, client love, engagement questions, and no more than 20% promotion. For each day: post type, one-line concept, and the photo/video needed.Prompt 20 — The before/after caption Why this works: your photos already do the selling — this adds the story in 30 seconds flat.
Write a before/after post caption.
The job: [WHAT + HOW LONG, e.g. move-out kitchen, 3 hours]
Hardest part: [e.g. baked-on oven grease that took three rounds]
Platform: [FACEBOOK / INSTAGRAM]
NEVER shame the "before" — open with something like "life gets busy, that's why we exist." One specific detail of the battle, land on the feeling of the after. Under 80 words plus 5 local hashtags. Give me 3 options: story-style, short and punchy, funny.Prompt 21 — The "we have openings" post Why this works: sometimes marketing is just telling people you have room — this makes it warm instead of desperate.
Write a plain, warm "we have openings" post for my cleaning business.
Openings: [WHAT'S ACTUALLY OPEN, e.g. 2 biweekly spots, Tuesdays]
My business: [YOUR BUSINESS NAME], [YOUR CITY]
Why grab it, in one line: [YOUR EDGE]
Honest and direct — no fake scarcity, no essay. Under 60 words. Ask people to tag someone who's been looking for a cleaner. Give me 3 versions (warm / funny / straight-up).Prompt 22 — The job ad that attracts reliable people Why this works: vague ads attract no-shows — this one filters for readers and keeps the reliable ones.
Write a job ad for a house cleaner position.
Company: [YOUR BUSINESS NAME], [YOUR CITY]
Pay: [RATE] per hour — state it plainly at the top
Schedule: [e.g. Mon-Fri days, no nights or weekends]
Requirements: [e.g. reliable car, can pass background check]
What's genuinely good about working here: [2-3 TRUE THINGS]
Honest headline with pay in it, a concrete "your week here" paragraph, what we need, what you get, and how to apply with one small hoop: include the word [PICK A WORD] in your message (filters people who don't read). Warm, zero corporate fluff, under 300 words.Prompt 23 — Price a job with the math shown Why this works: it interviews you like a pricing consultant would, then shows every step so you can trust (and check) the number.
Act as a pricing assistant for my residential cleaning business. Interview me ONE QUESTION AT A TIME to price a job: service type, square footage or beds/baths, condition on a 1-5 scale (give examples per level), pets/special factors, frequency, and my numbers (cost or target wage per hour: [AMOUNT], drive time, supplies, target profit margin: [%]).
Then estimate labor hours (state your assumptions), build the price as labor + drive + supplies + overhead + profit, and give me the walk-away floor: the price below which this job loses money. Show every calculation step. Start with question 1.Prompt 24 — The profit reality check Why this works: one honest number — your true hourly earnings — changes how you price everything after.
Walk me through a profit margin check on my cleaning business. Ask me ONE AT A TIME for: last month's revenue, cleaner pay incl. taxes (or zero if solo), supplies, gas/vehicle, insurance, other monthly costs, and the hours I personally worked (cleaning AND admin).
Then calculate: gross margin, true net profit, and my real personal hourly earnings after all costs, counting every hour. Show all math. Then tell me the ONE lever (price, cost, or time) that would improve this fastest, with a specific next step.Prompt 25 — Your printable master cleaning checklist Why this works: the document that makes your quality consistent — training tool, sales tool, and complaint-preventer in one.
Create my company's master cleaning checklist, organized room by room (kitchen, bathroom, bedrooms, living areas, entryway), formatted as a printable checklist — checkbox before each line, tasks in top-to-bottom order.
My standard clean includes: [ADJUST: dust all surfaces, floors vacuumed and mopped, kitchen counters/stovetop/sink, bathrooms full clean, beds made, trash out]
Not included (mark as add-ons): [e.g. interior windows, inside oven/fridge]
Every line one specific checkable action, include the commonly missed items per room, under 15 items per room, and end each room with a one-line "doorway check." Header: [YOUR BUSINESS NAME], client name/date lines.These prompts came from The Cleaning Business AI Toolkit — and they're honestly just the opening act. The full toolkit is every message, checklist, and money decision in your business, already written:
It's the office assistant you can't afford to hire, for less than one hour of cleaning:
$39 — launch price $29 for early buyers.
One saved quote-follow-up pays for it. One prevented bad-review disaster pays for it ten times over.
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